Account Ledger
The Account Ledger in ABSS shows every transaction posted to a specific ledger account in chronological order, with a running balance after each entry. It is the primary tool for auditing account activity and investigating balance discrepancies.
How to access the ledger
- 1
Go to Accountant → Account Ledger in the left sidebar.
- 2
Select the ledger account from the dropdown — you can search by account name or code.
- 3
Set the date range using the date picker. Default is the current financial year.
- 4
The ledger loads with all transactions in chronological order and a running balance.
- 5
Click any transaction row to open the source document (invoice, bill, journal, etc.).
Ledger columns explained
| Column | Description |
|---|---|
| Date | Transaction date |
| Type | Invoice, Bill, Payment, Journal, Credit Note, etc. |
| Reference | Transaction number (e.g., INV-2024-0042, JV-001) |
| Party | Customer or vendor name (where applicable) |
| Debit | Amount posted to the debit side of this account |
| Credit | Amount posted to the credit side of this account |
| Balance | Running balance after each transaction |
Filter options
- Date range (custom, MTD, YTD, last year)
- Transaction type (Invoices only, Payments only, Journals only)
- Party (specific customer or vendor)
- Reference number search
Export options
- PDF — letterhead with company name and account details
- Excel (.xlsx) — editable for CA review
- CSV — for import into other tools
- Date range applied to export automatically
Common use cases
Verify GST ledger balances before filing
Open the IGST Payable or CGST Payable ledger. Check that the closing balance matches the GST summary report. Any mismatch means a transaction was posted to the wrong account.
Investigate a debtors balance discrepancy
Open the Accounts Receivable ledger filtered by a specific customer. You'll see every invoice, credit note, and payment receipt — making it easy to find unallocated payments or missing credit notes.
Audit expense accounts before month-end close
Open each expense ledger for the month and review all entries. Look for duplicate entries, entries in the wrong period, or expenses that should have been capitalised.
Share ledger extract with your CA
Export the ledger for a specific date range as Excel or PDF. Your CA can review the ledger directly without needing access to ABSS.