Add Inventory
Inventory in ABSS is typically added automatically through purchase transactions (GRPO — Goods Receipt Purchase Order) or production receipts. The Add Inventory screen is for manual stock additions: opening balances, gifts received, samples received from vendors, or items manufactured without a formal production order.
Prefer using GRPO for purchase receipts
For goods received from a vendor, always use Purchase → GRPO (Goods Receipt Purchase Order) instead of Add Inventory. GRPO links the receipt to a purchase order and creates the correct accounting entries (debit inventory, credit accounts payable). Add Inventory is for exceptional cases only.
Add inventory manually
- 1
Go to Inventory → Add Inventory → New Entry.
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Select the Warehouse where the inventory is being added.
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Enter the Date — this determines the inventory period the addition falls in.
- 4
Add line items: select the item, enter the quantity, and enter the unit cost (for valuation).
- 5
Select the Reason: Opening Balance, Sample Received, Gift / Donation, or Other.
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Add a Remark for your audit trail (e.g., 'Opening stock as of 1 April 2025').
- 7
Save — stock increases immediately and the accounting entry is posted.
Common use cases
Opening stock entry
When migrating from Tally or another system, add your stock as at the go-live date using this screen.
Vendor samples
Samples received from a vendor for evaluation — not purchased formally but need to be tracked.
Returns from customers (no CN)
Goods returned by a customer without a formal credit note — add back to inventory manually.
Found items
Previously written-off stock that is found during a physical audit.