ABSS Books · Production

Production Orders

A production order plans a run of one finished item and then records what was really made. You move the raw materials into production, submit the finished goods, scrap and labour, and Books updates your stock and posts the cost to your ledger.

Who it's for: Anyone who plans production runs, and anyone who records what a run produced
Where to find it: ProductionProduction Orders
What you need: An item with production data, three warehouses, and production on your plan

Production Orders walkthrough

Coming soon

What you can do here

Plan a production run for one finished item, with or without a Sales Order behind it.
Let the item decide the method: BOM Based for a bill of materials, Process Route for a recipe of processes.
Move raw materials into the Production Warehouse through the inventory transfer a BOM Based order raises.
Submit production in one go or in parts: finished quantity, rejected quantity, raw materials, scrap and labour.
Run a Process Route order one process at a time, and rearrange the sequence before work starts.
Hold, complete, close or reopen an order as the work changes.
See the stock movement, the journal and the cost per unit of every order.
Find orders by search, date, status, method, item group, division and branch.

A production order is created for an item, with or without a Sales Order. A Process Route item brings its Recipe. A BOM Based order raises an inventory transfer request, and submitting adds finished goods and posts a journal.

Note: Production is one screen. The list, the form for a new order and the detail page where you submit production are all under Production → Production Orders.

Before you start

Have these in place before you create your first production order.

Production setup on the item: In All Master → Item, open the item's Production Data tab and set Production Manage Method. CREATE BOM needs the Create BOM table, and can list scrap under Production Scrap Out Inventory. PROCESS ROUTE needs a recipe in Select Process Recipe, and then a Raw Materials list for each process. See Items. On a production order the two methods show as BOM Based and Process Route.
Goods with Track Inventory ticked: The finished item, every raw material and every scrap item must be goods with Track Inventory ticked. Service items cannot be produced or used.
A recipe, for a Process Route item: Build the Recipe from your Process list first, then pick it on the item.
Three warehouses: Every order needs a Raw Material Warehouse, a Production Warehouse and a Finished Goods Warehouse. Settings → Organization defaults does not fill them in: you pick them on every order.
Raw material stock: A BOM Based order needs the raw materials in the Raw Material Warehouse. A Process Route order takes them straight from the Production Warehouse. Check quantities in View Inventory.
Workers, if you cost labour: Workers come from ManPower. You need them only to name a Production Owner or to add labour cost when you submit.
The right permission: You need create permission for production to add an order, and create and Edit permission to submit. Starting a process, rearranging the sequence, editing a submission and the status actions need Edit permission. Deleting a submission needs Delete permission. Approving or rejecting the inventory transfer needs Edit permission for Inventory Transfer.
Plan limits: Creating a production order is limited by your plan.

Create a production order

You pick the item, the quantity and the three warehouses. The item decides the method, and the method decides what happens next. Saving moves no stock and posts nothing to your ledger.

Open the form
Go to Production → Production Orders and choose Add. A form titled Add Production opens with the Production Order Code filled in.
Choose whether the order is for a Sales Order
Production By Sales order is ticked to begin with. Pick the Sales Order, or untick the box to produce an item on its own.
Pick the Item and enter the Quantity Info
From a Sales Order, the quantity opens with what is still left to produce. Production Manage Method fills in from the item.
Pick the three warehouses
Raw Material Warehouse, Production Warehouse and Finished Goods Warehouse. All three are required.
Pick the Production Owner, if you want one
Use Department (Production Owner) to narrow the list first.
Check the raw materials or the processes
A BOM Based item shows its raw materials and where the stock is. A Process Route item shows its recipe and processes.
Choose Save
The order is created and its detail page opens. A BOM Based order starts as Waiting for Inventory Approval. A Process Route order starts as Pending.

Fields on the form

Production Order Code: Required. It is filled in for you with a PRO prefix. The settings icon in the field, Configure Production Order Code, lets you change the prefix and the next number, or turn off automatic numbering and type the code yourself.
Production By Sales order: Ticked when the form opens. Leave it ticked to produce for a Sales Order. Untick it to produce an item on its own. Changing the tick clears the item and the quantity.
Sales Order: Required while Production By Sales order is ticked. The list shows Sales Order# and Customer Name. It leaves out Draft, Closed and Cancelled orders, and orders with nothing left to produce.
Item: Required. With a Sales Order, the list shows the goods on that order that still have quantity left to produce. Without one, it shows every good with Track Inventory ticked.
Item Unit: Required. It is filled in from the item. From a Sales Order it follows the order line and cannot be changed. Without a Sales Order you can change it when the item has more than one unit.
Quantity Info: Required. The quantity to produce. It must be greater than 0 and can have up to 3 decimal places. From a Sales Order it opens with the quantity still left to produce.
Raw Material Warehouse: Required. Where the raw materials sit before production starts.
Production Warehouse: Required. Where the raw materials are used, and where scrap is added.
Finished Goods Warehouse: Required. Where the finished goods are added. It is fixed when you save and cannot be changed later.
Production Manage Method: Filled in from the item as BOM Based or Process Route. You cannot change it here, and you cannot save the order until the item has a method.
Department (Production Owner) and Production Owner: Optional. Pick a department to narrow the list, then pick one or more workers as Production Owner. This records who owns the order. No rate or cost is taken here.
Save and Cancel: Save creates the order and opens its detail page. Cancel leaves the form without saving.

BOM Based and Process Route

The form has no method selector. Each order takes its method from the item, and the two methods behave differently from the moment you save.

What	BOM Based	Process Route
Set on the item as	CREATE BOM	PROCESS ROUTE
What the form shows	One block for each raw material on the bill of materials: RM Item Name, Available Stock, Per Item Required Unit and Production Order Required Unit, with a table of Division Name, Branch Name, W/H Name and Available Stock.	Recipe Name, Recipe No and the processes in order, with Index, Process Name and Process No. Rearrange sequence changes the order of the processes for this order only.
Status after you save	Waiting for Inventory Approval.	Pending.
Raw materials	An inventory transfer request is raised for the whole list, from the Raw Material Warehouse to the Production Warehouse.	No transfer is raised. Each process takes its raw materials from the Production Warehouse.
How you submit	With Submit Production Order, once or in parts.	Process by process: start a process, then submit it once or in parts.
When it is Completed	When FG submitted plus FG rejected reaches the order quantity.	When the last process is Completed.

Note: The stock shown for each raw material on this form is for information. Nothing turns red and nothing stops you saving when there is too little. The shortage is caught later, when the transfer is approved or the production is submitted.

Rearrange the sequence on a new order

On a Process Route item, Rearrange sequence opens a window titled Rearrange Sequence. Drag the processes into the order you want and choose Apply. The change is for this order only. The recipe keeps its own order. The button needs at least two processes.

Create production from a sales order

You can also start from the sales order itself. Create Production on a sales order raises production for its items without opening this form, if your plan includes it. See Sales Orders. Either way, the production order shows the Sales Order it was made for.

Set up an item with Add Production Item

If the item you pick has no production data yet, you can add it without leaving the form.

Pick an item that has no production data
Production Manage Method stays empty and an Add Production Item button appears under the item.
Choose Add Production Item
A side window opens with the item's name. It has the same fields as the item's Production Data tab.
Set the Production Manage Method
CREATE BOM needs at least one complete row in the bill of materials. PROCESS ROUTE needs a recipe in Select Process Recipe.
Choose Save
The window closes and the form fills in the method, with the raw materials or the processes.

Warning: Add Production Item saves the setup on the item itself, not on this order. Every later production order for the item uses it. To change it afterwards, open the item in Items.

Find and view production orders

Use the Production Orders list to find an order, and the detail page to see everything about it.

The Production Orders list

Title and count: The list is titled Production Orders and shows how many orders match.
Cards: Total Orders, Pending, In Progress, Partially Done, Completed, Waiting for Approval, On Hold and Closed. In Progress counts orders that are Inventory Issued, Partially Done counts orders that are Partial, and Waiting for Approval counts orders that are Waiting for Inventory Approval. The cards follow your search and filters, except the Status filter.
Add and More Actions: Add opens the form for a new order. More Actions has Manage Custom Fields, Refresh List and Reset Columns Width.
Search: By Production Order No or item name.
Columns: Production Order No, Date, Sales Order, Item Number, Item Name, Method, Quantity, Planned Qty, Produced Qty, Pending Qty, FG Submitted, FG Rejected, FG Rejection %, Status and Production WH. Method shows BOM or Process. You can choose which columns show.
Filters: Date range, Status, Production Method, Item Group, Sub Item Group, Division and Branch. Pick a Division before you pick a Branch.
Action: View Details opens the order, and so does clicking the row. The arrow icon is Submit Production Order on a BOM Based order and Submit Current Process on a Process Route order: it opens the order ready to submit. More Actions holds the status actions: Hold or Un-Hold, Stop & Complete or Reopen, Mark as Close, and Re-raise Transfer Request when the order is Inventory Rejected.

The list has no export.

The production order detail page

Header: The page is titled Production Order Details and shows the Production Order Code, the status and the method. Beside them are Planned, Produced, Pending, Rejected and Scrap for the order.
Refresh, Download and Print: Refresh reloads the order. Download saves the order as a PDF, and Print sends the same document to your printer.
Side column: View Inventory Transfers on a BOM Based order, Submit Production Order or Submit Current Process, Stop & Complete, Hold and Status Actions. Below them are who added the order and when, and the Production Owner.

Tab	What it shows
Basic Info or Production Flow	The first tab is Basic Info on a BOM Based order and Production Flow on a Process Route order. General Information shows Item Number, Item Name, Production Date, Sales Order and the three warehouses. A BOM Based order adds Submitted Qty and its latest Inventory Transfer. A Process Route order adds Recipe Name and Recipe No. Material Consumption follows, then Submission History on a BOM Based order or the process cards on a Process Route order.
Inventory Transfer	BOM Based orders only. Every transfer request the order has raised, newest first: the transfer number and status, From Warehouse, To Warehouse, Reference, and the raw materials with Batch, Ref Batch, Per Item Qty and Transferred Qty. Approve Transfer and Reject Transfer show while a request is Pending.
Scrap & Rejection	Scrap and FG Rejection, each with Item Number, Item Name, Quantity, Warehouse and Value. A BOM Based order also shows Raw Material Rejection when a submission has a Reject quantity. A Process Route order adds Process No and Process Name.
Inventory Impact	Every stock change the order has made, newest first: Date / Time, Event, Item Number, Item Name, Batch, Warehouse, Stock before, Change, Stock after, User and Reference.
Activity	A timeline of what happened and who did it: the order being created, processes started, submissions made, edited or deleted, the sequence rearranged, status changes and transfer requests re-raised.
Journal	The journal entry the order has posted to your ledger.
Stock Movement	The batches the order took raw materials from, and the batches it added.
Cost Breakdown	Cost per unit, Where the cost went, How this cost is calculated and Finished-goods batches created. It stays empty until the order has booked a cost.

Item numbers, batches and transfer numbers on these tabs open the item, the batch or the transfer they name.

Move raw materials to production

A BOM Based order cannot be submitted until its raw materials are in the Production Warehouse. The order raises the inventory transfer for you. Someone then approves it.

Save the BOM Based order
Books raises a transfer request with the next TRF number, from the Raw Material Warehouse to the Production Warehouse. It lists every raw material with the quantity the order needs, and its Reference is the Production Order Code.
Find the request
It is on the order's Inventory Transfer tab, which View Inventory Transfers opens. It is also under Inventory → Inventory Transfer, on the Production Order Transfers tab.
Choose Approve Transfer or Reject Transfer
Both show on the order's Inventory Transfer tab while the request is Pending. The window that opens offers Department and Manpower, which are optional. You can approve or reject the same request from the Inventory Transfer screen.
Check the order status
Approving moves the stock and sets the order to Inventory Issued. Rejecting sets it to Inventory Rejected.

Transfer request	Production order	What it means
Pending	Waiting for Inventory Approval	The raw materials are still in the Raw Material Warehouse. You cannot submit yet.
Approved	Inventory Issued	The required quantity of every raw material is now in the Production Warehouse. You can submit.
Rejected	Inventory Rejected	Nothing moved. Use Re-raise Transfer Request to ask again.

Warning: Approving the transfer does not use up raw material. It moves it from the Raw Material Warehouse into the Production Warehouse. The material leaves stock only when you submit production.

Warning: The approval fails if the Raw Material Warehouse does not hold the full quantity of every raw material. Nothing is half-moved.

Re-raise a rejected transfer

While the order is Inventory Rejected, Re-raise Transfer Request shows in the side column, under Status Actions and under More Actions on the list row. It raises a new request and sets the order back to Waiting for Inventory Approval. The rejected request stays on the Inventory Transfer tab for your records.

Raw materials on a Process Route order

A Process Route order does not raise a transfer. Each process takes its raw materials from the Production Warehouse, so the stock has to be there before you submit the process. If it is in another warehouse, move it with a manual request in Inventory Transfer.

Submit production on a BOM Based order

Submitting records what was really made. You can submit the whole order at once or a part at a time. Each submission updates stock and the ledger straight away.

Submit Production Order works while the order is Inventory Issued or Partial.

Open the order and choose Submit Production Order
It is in the side column. The arrow icon on the list row opens the same window. The window shows the Item, the Sales Order, the Order Qty and a Production Summary: Planned, Processed, Remaining, Good output, Rejected and Scrap.
Enter the quantity
FG submitted is the good finished quantity. FG rejected (BOM RR) is the quantity that failed. The two together must be more than 0 and cannot be more than the Remaining quantity.
Check Raw Materials & Scrap
The raw materials open from the item's bill of materials and work themselves out from the quantities you entered. Enter a Reject quantity for material that was spoiled. The Scrap table opens from the item's Production Scrap Out Inventory.
Fill in Manpower & Cost, if you cost labour
Pick each Worker and enter the Worker hours. Add any Additional Cost.
Choose Submit Production Order
The order becomes Partial, or Completed once FG submitted plus FG rejected reaches the order quantity. The submission is added to Submission History on the Basic Info tab.

Raw materials used

One row for each raw material. The Total row adds up Issued, Submitted, BOM RR, Reject and Return.

Item and Item Unit: The list opens with the item's bill of materials. You can change a row, remove it, or choose Add for a material that was not planned. Each item can be picked once.
In stock: What the Production Warehouse holds of that material.
Per item: The quantity one finished unit needs. It opens with the Qty / Item from the item and you can change it.
Issued: Order quantity × Per item.
Submitted: FG submitted × Per item. The material used for the good units.
BOM RR: FG rejected × Per item. The material that went into the rejected units.
Reject: The part of BOM RR that is spoiled. You type it. It leaves stock and is charged as rejection cost.
Return: BOM RR less Reject. Material from the rejected units that stays in stock, at no cost to the order.

Note: FG rejected and a raw material's Reject are two different things. FG rejected is finished units that failed: they add no stock. Reject is raw material that was spoiled with them: it leaves stock as used. What you do not reject is shown as Return and stays in stock.

Scrap

Pick the Scrap Item and its Item Unit, and enter the scrap Per item. Quantity is FG submitted plus FG rejected, multiplied by Per item. Scrap is added to stock in the Production Warehouse when you submit.

Manpower & Cost

Department: Optional. Narrows the Worker list to one department.
Worker: Pick a worker from ManPower. Choose Add for another worker.
Per hour salary: Filled in from the worker's Salary Per Hour. You cannot type in it. The rate is copied onto this submission, so a later change to the worker's rate does not change what you have already recorded.
Worker hours: The hours this worker spent. Required once you pick a worker.
Worker cost: Per hour salary × Worker hours. Worked out for you. A worker whose Salary Per Hour is 0 adds no cost and is not kept on the submission.
Additional Cost: Any other cost of the run, one row each, with Notes and Amount. If you fill in one of the two, the other is required. Additional cost is treated as overhead.
Totals: Total Manpower and Total Additional Cost under each table. A BOM Based submission also shows Labour cost, Additional cost and Total cost.

When you cannot submit

The submit button is switched off, with the reason, in two cases. The first is when FG submitted plus FG rejected is more than the quantity left on the order. The second is when a raw material needs more than the Production Warehouse holds: the row turns red and Books shows Not enough stock with the names of the materials. Reduce the quantity or add stock.

Submission History

Each submission is a row with its Date, Submitted by, FG Submitted, FG Rejected, Scrap and FG Batch. Click a row to open View Submission, with the finished goods batches, the raw materials consumed, the scrap, the manpower cost, the additional cost and a cost summary.

Run the processes on a Process Route order

A Process Route order is worked through one process at a time, in the order shown on the Production Flow tab. Each process is started, then submitted once or in parts.

Full and Compact: Full shows the processes as cards in order. Compact shows the same details as a table.
Process status: Pending, In Progress, Partial or Completed.
Quantities: Planned, Input, Good output, Rejected, Scrap and Remaining. Input is the order quantity for the first process, and the good output of the process before it for every other process.
Who and when: Started by, Started, Completed by and Completed, and how many Materials the process has used.
Buttons: Waiting when the process before it has not passed anything on yet, Start when the process can begin, then Submit and Stop & Complete. Clicking a card opens the process with its Submission History and Cost summary.

Rearrange sequence

Rearrange sequence is above the process cards. In the Rearrange Sequence window, drag the processes into a new order and choose Apply. Lock marks the sequence as settled, and Unlock lets you drag again.

Warning: The sequence cannot be changed after any process has started. It also cannot be changed on an order that is On Hold, Closed or Completed.

Start a process

Choose Start on the process card. The first process can start straight away, with the order quantity as its Input. A later process can start once the process before it has passed on some Good output. Until then its button reads Waiting. Starting the first process sets the order to Partial.

Submit Current Process in the side column does both steps for the process that is next in line: it starts the process if needed and opens its submit window.

Submit a process

Choose Submit on a started process
The window is titled with the process name. A strip across the top shows every process with the current one highlighted, and the Process Summary shows Input, Processed, Remaining, Good output, Rejected and Scrap.
Enter the quantity
Good output is what passes to the next process. Rejected is what failed here. The two together must be more than 0 and cannot be more than the Remaining quantity of this process.
Check Raw Materials & Scrap
The raw materials open with the list planned for this process on the item. Check each Quantity and change it to what was really used. In stock is the stock in the Production Warehouse, and Shortage shows when you ask for more than that. For scrap, pick the Scrap Item, the Item Unit and the Quantity.
Fill in Manpower & Cost, if you cost labour
The fields are the same as on a BOM Based order, with a Remark for the submission.
Choose Submit Process
The Good output becomes the Input of the next process. The process becomes Partial, or Completed once it has accounted for all of its Input and the process before it is Completed.

The Good output of the last process is added to the Finished Goods Warehouse with each submission. When the last process is Completed, the order is Completed.

Note: As on a BOM Based order, you cannot submit a process that asks for more raw material than the Production Warehouse holds. Reduce the quantity or add stock.

Stop & Complete a process

Stop & Complete on a process card closes that process without recording any more quantity. A window asks for Remarks, which open as Manually completed, and you choose Confirm. It is offered on the first process, and on a later process once the one before it is Completed.

Warning: The quantity still Remaining on a process you stop is dropped. It is not passed to the next process. Only the Good output already submitted carries forward.

Edit or delete a submission

If a submission was wrong, correct it or remove it. Books puts the stock and the journal right for you.

Find the submission
On a BOM Based order it is a row in Submission History on the Basic Info tab. On a Process Route order, click the process card and open its Submission History.
To change it, choose the edit icon
The submit window opens with what you entered. Change it and choose Update Submission on a BOM Based order, or Update on a process.
To remove it, choose the delete icon
Books asks Delete Submission. Choose Yes. The quantities and the stock of that submission are reversed.

After an edit or a delete, the order's status is worked out again from what is left. A Completed order can go back to Partial.

When a submission cannot be changed

On a Closed or On Hold order: Edit and delete are not available. Reopen or un-hold the order first.
On an order completed with Stop & Complete: Edit and delete are not available. Reopen the order first.
When the scrap has been used: You cannot delete a submission whose scrap stock has already been used in another transaction. Remove or reverse that use first.
When the next process has used the output: On a Process Route order, you cannot delete a submission whose good output the next process has already worked on. Delete the next process's submissions first.

Follow and change an order's status

Most statuses set themselves as the transfer is approved and production is submitted. Hold, Stop & Complete, Mark as Close and Reopen are the ones you choose.

Statuses of a BOM Based order

A BOM Based order after its inventory transfer is approved. Before that it is Waiting for Inventory Approval, or Inventory Rejected if the transfer is rejected.

Statuses of a Process Route order

A Process Route order. Hold and Mark as Close are available from both Pending and Partial.

What each status means

Status	Method	How an order gets there	What you can do
Pending	Process Route	The order is saved and no process has started.	Start and submit processes, Hold, Stop & Complete, Mark as Close.
Waiting for Inventory Approval	BOM Based	The order is saved, or its transfer request is re-raised.	Approve or reject the transfer. Mark as Close.
Inventory Issued	BOM Based	The transfer request is approved.	Submit, Hold, Stop & Complete, Mark as Close.
Inventory Rejected	BOM Based	The transfer request is rejected.	Re-raise Transfer Request, Mark as Close.
Partial	Both	A BOM Based order has a submission but is short of the order quantity. A Process Route order has started at least one process.	Submit, Hold, Stop & Complete, Mark as Close.
Completed	Both	FG submitted plus FG rejected reaches the order quantity, the last process is Completed, or you choose Stop & Complete.	No more submissions. Reopen, if it was completed with Stop & Complete.
On Hold	Both	You choose Hold on a Pending, Inventory Issued or Partial order.	Un-Hold. Nothing else until then.
Closed	Both	You choose Mark as Close.	Reopen.

Status actions

The buttons are in the side column of the detail page and under More Actions on the list row. Each one asks you to confirm.

Hold and Un-Hold: Hold pauses a Pending, Inventory Issued or Partial order. While it is On Hold you cannot start or submit anything, change a submission or rearrange the sequence. Un-Hold puts the order back in the status its progress calls for.
Stop & Complete and Reopen: Stop & Complete marks a Pending, Inventory Issued or Partial order as Completed without the full quantity. Its submissions can no longer be edited or deleted. Reopen takes it back to the status its progress calls for.
Mark as Close and Reopen: Mark as Close is under Status Actions. It works from Pending, Partial, Inventory Issued, Inventory Rejected and Waiting for Inventory Approval. If the order is still waiting, its pending transfer request is rejected, and reopening the order raises a new request for you. Reopen on a Closed order puts it back where it was.
Re-raise Transfer Request: Shown only while the order is Inventory Rejected. It raises a new transfer request and sets the order back to Waiting for Inventory Approval.

Note: None of these actions reverses stock. Raw material already used and finished goods already added stay as they are.

Edit, cancel or delete an order

A production order is fixed once it is saved. You change what it produced through its submissions, and you stop it by closing it.

Edit: A saved order cannot be edited. The item, the quantity, the warehouses, the Production Owner and the raw material list stay as they were saved. On a Process Route order you can still rearrange the sequence until the first process starts.
Cancel: There is no Cancel status. To stop an order, use Mark as Close. You can reopen it later.
Delete: There is no delete for an order on this screen. Close an order you no longer need, and create a new one if the item, quantity or warehouses were wrong.
Correct what was produced: Edit or delete the submission, not the order.

See what submitting does to stock and the ledger

Until you submit, an order is only a plan. Each submission moves real stock batches and brings the order's journal up to date.

Stock

Saving an order: Moves no stock and posts nothing to your ledger.
Approving the transfer: Moves the raw materials from the Raw Material Warehouse to the Production Warehouse. Nothing is used up yet.
Raw materials: Leave the Production Warehouse when you submit, batch by batch. On a BOM Based order that is the Submitted and Reject quantities of each material. On a Process Route order it is the Quantity you enter for each material on the process.
Finished goods: Added to the Finished Goods Warehouse as a new batch with each submission, at that submission's own cost per unit. On a BOM Based order this is FG submitted. On a Process Route order it is the Good output of the last process.
Scrap: Added to the Production Warehouse as stock of the scrap item, in its own batch, valued at the Cost Price set on the scrap item.
Rejected quantity: Adds no stock. FG rejected, and Rejected on a process, are counted against the order quantity and their cost is written off as a production loss.
Editing or deleting a submission: Corrects or reverses that submission's stock and brings the journal up to date.

The Inventory Impact and Stock Movement tabs list every one of these changes. To see the new quantities by warehouse, check View Inventory.

Ledger

Each order has one journal entry, shown on the Journal tab. It covers everything the order has produced so far, and every submission, edit or delete brings it up to date.

What	Where it posts
Finished goods made	Debits the finished item's Inventory Account with the value of the batches added to stock.
Raw materials used	Credits each raw material's Inventory Account at the actual cost of the batches used.
Worker cost	Credits Labor.
Additional Cost	Credits Job Costing.
Scrap	Debits the scrap item's Inventory Account and credits Scrap Income. Scrap does not reduce the cost of the finished goods.
Rejected quantity	Debits Production Loss with the cost of the rejected units.
Work not finished yet	Sits in Work In Progress while the order is open. Once the order is Completed or Closed, any cost still left there moves to Production Loss. Reopening the order moves it back.
Rounding	A small difference from rounding the cost per unit goes to Round Off.

Cost per unit

The Cost Breakdown tab shows how the cost of a finished unit is reached. Raw materials at their actual batch cost, Labour and Overhead add up to the Total production cost. The cost of rejected units and of work still in progress is taken off, and what is left is divided by the finished quantity to give the Cost per unit. Scrap recovered is shown on its own line, booked as income.

Where the cost went divides the total between Finished, in stock, Rejected, In progress and Not started, with Returned when material went back to stock. Finished-goods batches created lists each batch with its quantity and its recorded cost per unit.

Rules to know

The rules behind this module, in one place.

Topic	Rule
Plan limits	Creating a production order is limited by your plan.
Permissions	One production permission covers the whole screen, with view, create, Edit and Delete levels. There is no separate permission for submitting.
Production Order Code	Filled in for you with a PRO prefix. The settings icon in the field changes the prefix and the next number, or lets you type the code yourself.
The method comes from the item	The form has no method selector. Production Manage Method is filled in from the item's Production Data tab, and the order cannot be saved until the item has one.
All three warehouses are required	Raw Material Warehouse, Production Warehouse and Finished Goods Warehouse must be picked on every order, for both methods. The form lets you pick the same warehouse for more than one of them.
No date and no notes on the order	The form has no Production Date field and no notes field. The Production Date is set for you when you save. Remarks belong to a process submission, and notes to an Additional Cost row.
Stock on the form is for information	The raw material stock on the new order form is display only. Nothing blocks you there for having too little stock. The check happens when you submit: a submission that needs more than the Production Warehouse holds cannot be saved.
BOM Based: submit in parts	You can submit less than the order quantity more than once. FG submitted plus FG rejected can never go over the order quantity. Submitting works only while the order is Inventory Issued or Partial.
Process Route: one process at a time	A process must be started before it is submitted, and each process can be submitted in parts. The order becomes Partial as soon as the first process starts and Completed when the last process is Completed.
Processes follow the sequence	A process can start once the one before it has passed on some Good output. It cannot report more than its Input, and it is Completed only after the process before it is Completed. The sequence cannot be changed after any process has started.
Finished Goods Warehouse is fixed	Whatever was picked when the order was saved is where finished goods are added. No submit window has a warehouse picker.
Rejected quantities	FG rejected counts towards the order quantity but adds no stock. On a BOM Based order, the raw material that went into rejected units is divided between Reject, which leaves stock, and Return, which stays in stock.
Labour rate is copied	Per hour salary comes from the worker's Salary Per Hour at the moment you submit. Changing the worker's rate later does not change earlier submissions.
Completed orders	A Completed order takes no more submissions. You can still edit or delete a submission, which works the status out again, unless the order was completed with Stop & Complete. Reopen that kind of order first.
No edit, cancel or delete for an order	A saved order cannot be edited or deleted, and there is no Cancel status. Mark as Close stops an order and Reopen brings it back.
Status actions do not move stock	Hold, Stop & Complete, Mark as Close and Reopen never reverse stock that has moved or been used. Completing or closing an order only changes where its unfinished cost sits in the ledger.
No export	The Production Orders list has no export. Download and Print on the detail page give you one order as a PDF.