Bank

For: People setting up the bank accounts shown on sales documents

Purpose: Understand what the Bank module does and how your bank details appear on quotations, sales orders, and invoices

What This Module Does

The Bank module holds your company's bank accounts — the details a customer needs to pay you. You mark one account as the primary account, and its details are shown automatically on your quotations, sales orders, and invoices. Set this up once and every document you send carries the right payment information.

The Bank module lets you:

• Add your company's bank accounts.
• Choose which account is the primary one shown on documents.
• Search and list your accounts.
• Edit or remove an account.

Main Features (What You Can Do)

1. Add a Bank Account

When you add an account you enter:

• Account type, bank name, account name, and account code: required.
• Account number and IFSC: required for a bank account (for other account types they are optional).
• Currency: required, and must be valid for your company.
• Branch, GSTIN, and division: optional.
• Primary: mark this account as the one shown on documents.

The account number must be unique within your company — if the same number already exists, the system stops you.

2. Set the Primary Account

Only one account can be primary at a time. When you mark an account as primary, any account that was previously primary is automatically switched off. The primary account's details (bank name, account number, IFSC, branch, and so on) are the ones printed on your quotations, sales orders, and invoices.

3. View and Search Accounts

You can list and search your bank accounts (for example, by bank name). Each account shows its details and whether it is the primary account. The list is paginated.

4. Edit a Bank Account

You can update an account's details. The system checks again that the account number stays unique and that the currency is valid. If you set the account as primary during editing, the previous primary is switched off.

5. Delete a Bank Account

You can delete a bank account you no longer use. If you delete the primary account, remember to mark another account as primary so your documents continue to show payment details.

Summary of Rules (Quick Reference)